Privacy policy

RS Designs, proprietor R.S. Muniyasamy, Gandhi Nagar, Ramanathapuram – 623501, Tamil Nadu. We are the data fiduciary for the information described here. Questions about this policy go to rsdesigns.klk@gmail.com or 74486 66366.

• Website enquiries — the name, mobile number and requirement you type into our enquiry form.
• Customer records — billing name, address, contact number, email and GSTIN where you are registered, so we can raise a valid invoice.
• Job material — the artwork, text, photographs and lists you send us for printing.
• Payment records — advances, balances and receipts. We do not collect or store card numbers or bank credentials.
• Site photographs — for flex and signage jobs, photographs of the finished installation at your site, as proof of completion.

We do not run advertising trackers, and we do not sell or rent anyone’s information.

To quote your job, print it, deliver it, bill it and answer you afterwards; to keep the accounting and GST records the law requires us to keep; and to contact you about the job you asked us about. We do not send marketing messages to a number given for a single enquiry unless you ask us to.

Our staff use an internal system, on this same domain, that records attendance. For field staff it captures location only at the moment of a punch and a photograph taken by the employee — never continuous tracking, and never outside working activity. For office staff it records the network address of the machine used. This data is visible only to the proprietor and the HR/accounts staff who process pay, and is retained for twelve months.

This section is published because our staff are entitled to know it in writing. It does not apply to customers or website visitors.

• Our staff — only the people who need it to do their part of your job.
• Vendors — where a job is partly done outside (a specialist press, a courier), only the details needed to complete it.
• Government — GST and tax records, where required by law.

Nobody else, and never for a purpose you did not come to us for.

Accounting and GST records for eight financial years, as the law requires. Artwork files are kept so a repeat order does not have to be redesigned from scratch — tell us if you would rather we delete yours after delivery. Website enquiries that do not become jobs are cleared after twelve months. Staff attendance data: twelve months.

You may ask us what we hold about you, ask us to correct it, or ask us to delete anything we are not legally obliged to keep. Write to rsdesigns.klk@gmail.com and we will respond within thirty days.

This website sets no advertising or analytics cookies. A single session cookie is used on the staff login, and only after a member of our staff signs in.

Access to our system needs a password, records are held on a server we control, and backups are taken daily. No system is perfect; if information of yours is ever exposed, we will tell you and tell you what we have done about it.

If this policy changes, the new version appears on this page with a new date. We do not change it retrospectively to cover something we have already done.